Team Secretary

Job Title: Team Secretary
Contract Type: Temporary
Location: London
Salary: £14.00 - £15.00 per hour
Start Date: 2019-01-16 00:00:00
Reference: 775109324
Contact Name: Suzanne Patel
Contact Email:
Job Published: January 16, 2019 10:58

Job Description

Insurance Consultants are seeking an experienced Team Secretary to support their team at their City of London based offices.

This is an ongoing temporary role to start ASAP and will pay circa £14.00 per hour.

The main duties of the Team Secretary will include:
  • Assisting with travel arrangements, including visas
  • Diary Management for all Consultants
  • Organising lunch/dinner arrangements as and when required.
  • Organising team meeting and taking minutes where necessary
  • Setting up and clearing meeting rooms and arranging refreshments
  • Inputting Purchase Ledgers in to Sage
  • Updating Consultant timesheets
  • Collect, open and distribute post daily together with ensuring all mail from the office is sent each evening. Send courier packages.
  • To type and send letters, e-mails, plus photocopying and binding reports as required. Both professional case work and general management.
  • Managing and updating data on Excel and in-house system
  • Assist with formatting of documents.
  • To provide first point of contact on the telephone, answering queries and taking messages and acting as gatekeeper when required.
  • Maintaining and ordering of all company stationary and office supplies.
  • Keeping website up to date

The ideal Team Secretary will have the following knowledge, skills and experience:
  • Previous experience of working in a similar Secretarial / Administration role within a corporate environment.
  • Experience with Outlook 365, PowerPoint, Word, Excel.
  • Excellent communication and interpersonal skills, with the ability to deal with people at all levels
  • Professional, with a 'can do' positive attitude.
  • Ability to multi-task and manage own workload