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Secretary/PA

Job Title: Secretary/PA
Contract Type: Contract
Location: Cirencester, Gloucestershire
Industry:
Salary: £23000 - £25000 per annum
Reference: SPA - CG_1548853597
Contact Name: Clara Griffiths
Contact Email: clara.griffiths@omegaresource.co.uk
Job Published: January 30, 2019 13:06

Job Description

Secretary/PA required for our prestigious client based in Cirencester for a 12 month fixed term contract. The successful candidate will provide administration support to the Directors and Senior Management team as well as acting as a first point of contact to external customers.


Roles and Responsibilities

*Providing a professional PA service to the Directors and Senior Management team as and when required, to include, typing of letters, scheduling meetings, arranging travel and accommodation as required, filing of paperwork (paper and electronic)
*Supporting the Facilities Administrator by opening, scanning and franking the incoming and outgoing post as and when required
*Providing cover for PA to CEO when they are out of office or on leave
*Copying, scanning and filing of confidential paperwork
*In the absence of the Facilities Administrator providing a point of contact for facilities for all internal and external customers/contractors
*Supporting the services in relation to arrangements for meetings and visits including preparing meeting rooms, providing refreshments, washing up etc.
*Supporting and Relationship Building
oEnsuring own workload is managed effectively and in a timely manner and providing cover to other staff
oDeveloping and maintaining effective communication channels with staff in order to foster positive working relationships
oBuilding strong working relationships throughout the business and with 3rd party suppliers as necessary

*Data Management
oMaintaining high levels of confidentiality and ensuring adherence to GDPR at all times

*Critical Thinking
oPrioritising workload to ensure that critical timelines are achieved

*Resilience
oCompetently dealing with all internal & external customers of the company whether by telephone or face to face, overcoming questions, enquires and other issues as they arise
oMaintaining a high level of professionalism when dealing with pressurised situations

*Commercial Acumen
oUnderstanding the commercial implications of the role and the drivers within the industry as a whole


Person Specification

Education

*A good standard of education with a minimum grade "B" GCSE in Maths and English
*Proficient in Microsoft Office applications specifically Outlook, Word, Excel and the Internet


Work Experience

*Strong administration experience
*Knowledge and experience of dealing with employee induction
*Recruitment experience including dealing with agencies
*Knowledge and experience of psychometric testing systems
*Previous experience in a similar role such as PA, secretarial etc.


Knowledge and Skills

*High level of confidentiality and discretion
*Ability to communicate effectively at all levels including with external contacts
*Well presented with a confident, professional personality
*Flexible and mature with the ability to manage own time and workload
*High level of oral and written communication skills
*Methodical and well organised
*Ability to work effectively within a small team
*Attention to detail and accuracy under pressure
*Self-motivated and able to work on own initiative in a proactive and resourceful manner
*Demonstrable commitment to the development of business knowledge/skills


Contact

For more information regarding this role please call Clara Griffiths on 01453 796621 or send a CV

Omega Resource Group Ltd, are dedicated Technical and Engineering Recruitment Company. Please feel free to contact us on 01453 827333 or look at our current vacancies on our website www.omegaresource.co.uk

Mechanical Design Engineer / Engineering Manager / Design Manager / Controls Engineer / Project Engineer / Mechanical / Electrical / Automation / Automotive / Aeronautical / Aerospace / Quotations / Manufacturing / Engineering / Production / Management/ Special Purpose Machinery / Industrial Machinery

Omega Resource Group Ltd is acting as an Employment Business in relation to this vacancy.

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