School Support Coordinator

Job Title: School Support Coordinator
Contract Type: Temporary
Location: Birmingham
Salary: £10.67 - £11.66 per hour
Start Date: 2019-04-30 00:00:00
Reference: 041225957
Contact Name: Claire Beedon
Contact Email:
Job Published: April 25, 2019 10:22

Job Description

We are recruiting for a School Support Coordinator to work within Higher Education.

To provide a full administrative service to an assigned academic department and co-ordinate department activities in teaching, research, citizenship and business engagement.
To manage contracts, payments and administration for all casual staff throughout the academic year as required by the Head of Department, complying with all University policies and codes of conduct.


To act as first point of contact for internal and external enquiries to the assigned Academic department, providing a detailed knowledge of all aspects of the Department’s work, in order to be aware of and promptly act upon, any issues, problems or queries which may arise from within or outside of the University.

Provide a full and confidential PA service to the Head of Department (HoD) including keeping diaries, arranging meetings, making travel arrangements, dealing with conflicting priorities, library searches, obtaining materials and coordinating and distributing research information. The post holder will also keep the HoD informed of appropriate procedures and University developments.

Providing a full and confidential service to the assigned Head of Department for the organisation and administration in the department. This service includes monitoring and coordinating department activities, arranging department meetings and producing agendas & minutes, outline diaries for department members, organising office hours, sorting post, processing expenses claims for visitors to the Department, preparing correspondence for internal and external distribution, typing and preparing research material. Being the contact point for their students and providing advice and support for payments and cover arrangements.

Preparing the appointments of casual and part time overseas staff including appointment forms, notifications of engagement, obtain the appropriate authority from both the Department and the School and carrying out right to work immigration checks. Provide administration and guidance for these staff acting as the contact point for their students and providing advice and support for payments and cover arrangements.

Monitor the department’s overall budget and expenditure and income throughout the year. Liaise with the ABS Finance Partner with proposed spend throughout the year and monitoring monthly and annual financial statements for the Head of Department and assisting him in planning the department’s financial expenditure.

Using computer systems such as Agresso for the raising of requisitions and new suppliers where applicable. Troubleshooting purchasing enquiries on behalf of the department including expenses issues, invoice allocation, or the purchase of goods off contract.

Act as a contact for external organisations, for example, other Universities, the media, and other interested parties. Where visitors are coming from overseas, passport and visa checks will be conducted by the post holder.

Liaise with Estates for general requests and repairs and any other hazard that may arise. Responsible for refurbishment requests and allocation of Department offices as and when required, including office set up for new members of staff.

Responsible for maintaining webpage contents including department webpages, individual academic pages, PhD students and research project pages. The post holder will also provide support to academics with PURE updates, manage the departments Twitter account and liaise with ABS marketing and alumni for updates and visual content.

Assist the HoD with the recruitment of new staff including editing and arranging job advertisements, arrangement of interviews including dates, hospitality/accommodation, materials and room bookings, and acting as point of contact for interviewee on date of interview.

Administration and organisation of internal and external seminars, department away days, conferences and events.

If this role sounds of an interest to you, please apply.