|Salary||£11.72 per hour||Sector||Education & Training|
A BASIC DISCLOSURE CERTIFICATE ISSUED WITHIN THE LAST 12 MONTHS IS REQUIRED FOR THIS ROLE.
MAIN DUTIES AND RESPONSIBILITIES OF THE ROLE
Monitoring and managing the Chief Executive/Strategic Director's mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up;
Providing telephone support for the Chief Executive/Strategic Director and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed within the organisation;
Actively managing the Chief Executive/Strategic Director's calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct;
Proactive and forward planning of the Strategic Director's time, ensuring urgent matters are identified and highlighted as soon as possible;
Providing secretariat support at team and stakeholder meetings for the Chief Executive/Strategic Director, providing logistical support, commissioning and organising relevant briefing packs;
Obtain relevant management information and reports as and when necessary;
Co-ordinating all material and support (including travel), for meetings and visits offsite;
Processing EASEBuy orders and receipting goods and services;
Managing electronic filing system in accordance with internal guidance;
Assisting in setting up video / telephone conferences and other basic technical assistance;
Supporting another Strategic Directors in the absence of their PA in addition to your own substantive responsibilities;
Building and maintaining excellent working relationships with internal and external stakeholders at all levels;
Supporting the wider team as required, including supporting the preparation and delivery of events in line with Education Scotland events protocol and guidance.
Excellent organisational skills and ability to work using your own initiative.
Excellent verbal and written communication skills, with the ability to build good working relationships with both internal and external stakeholders and collaborate effectively.
Experience of providing administration support to senior leaders.
Experience of working in a fast paced office environment.
Proficient in the use of Outlook, Word and Excel IT package.