Job Title: PA
Contract Type: Temporary
Location: London
Salary: £15.68 per hour
Start Date: 2019-01-31 00:00:00
Reference: 775109336
Contact Name: Suzanne Patel
Contact Email:
Job Published: January 31, 2019 17:03

Job Description

Independent safety regulator is seeking an experienced PA to support their Director of Communications and team at their London offices.

This is a temporary role to start ASAP for an initial 6 month period and will pay £15.68 per hour.

The main duties of the PA will include:
  • Provide PA support to the Director of Communications; anticipating/ resolving conflicting appointments; dealing with queries
  • Organising internal and external meetings using Outlook Calendar
  • Booking meeting rooms and equipment, ordering catering and informing reception as appropriate
  • Organising travel and accommodation
  • Drafting agendas, collating and circulating meeting papers
  • Attending and taking minutes at meetings
  • Undertaking basic research, interpreting and presenting findings
  • Responding to telephone and written enquiries
  • Creating and maintaining Word documents, Excel spreadsheets and PowerPoint presentations
  • Uploading and maintaining entries on the stakeholder contact database
  • Maintaining the communications planning calendar
  • Assisting with organisation of external events
  • Assisting with producing rotas for out of hours media cover
  • Assisting with circulating the daily media brief to staff
  • Assisting with producing a weekly 'Forward Look' capturing both the organisation and wider industry's key business activity.
  • Processing financial documentation, including raising purchase orders, checking expenses claim forms, reconciliation of travel and catering invoices, inputting financial data onto the relevant spreadsheets
The ideal PA will have the following knowledge, skills and experience:
  • Strong IT skills, particularly MS Outlook
  • Experience of managing own and team's diaries and arranging meetings
  • Using Word for drafting letters, agendas, minutes
  • Good Excel to maintain existing spreadsheets
  • Strong verbal and written communication skills
  • Ability to deal with people at all levels in a polite, confident, assertive manner, including face to face and over the phone and to create good work relationships
  • Excellent organisational skills, able to prioritise tasks effectively and meet tight deadlines
  • Able to maintain accurate electronic and paper records;
  • Good proofreading skills
  • Experience of using PowerPoint is desirable, but not essential

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