Invoice Administrator

Job Title: Invoice Administrator
Contract Type: Permanent
Location: Reading
Salary: £23000 - £23100 per annum
Start Date: 2019-02-08 00:00:00
Reference: 775109365
Contact Name: Michelle Sayers
Contact Email:
Job Published: February 08, 2019 21:58

Job Description

Invoice/Contract Administrator

A brand new role working on a brand new contract has arisen when joining this leading Facilities management company situated in Reading Berkshire

As Contract Administrator, you will be part of a well-established Billing Team. You will work closely with Contract Managers & Supervisors to ensure all works (PPM, reactive & quoted) are processed and dealt with in a timely manner in accordance with the contractual requirements.

Main Responsibilities/Duties Include:
" Process PPM, reactive & quoted works (WIP) for invoicing in a timely manner
" Entry & verification of engineer's timesheets & reports assisted by Contract Managers
" Liaise with Contract Managers & Supervisors to effectively deal with invoicing queries escalating issues where necessary to Management team
" Generate invoices & issue to customers through agreed communications channels (post, emails & customer CAFM systems) on a monthly basis
" Continuously update appropriate accounting system with detailed & accurate information ensuring supporting information / evidence is in place
" Chase appropriate party for supporting information (subcontractor & engineers reports, subcontractor & supplier invoices) if not in place & file accordingly
" Processing any contractual requests ensuring the system is up-to-date (renewals, terminations & variations)
" Carry out general administrative duties in line with the departmental policies & procedures
" Undertake any 'ad hoc' duties as requested by the Management team

Key requirements;
You need to have strong administration experience and to be a proficient user in Microsoft Office.
CAFM/CRM experience preferred