Temporary Purchasing Asst

Job Title: Temporary Purchasing Asst
Contract Type: Temporary
Location: Glasgow
Salary: £9.50 per hour
Start Date: 2019-09-17
Reference: 086105702
Contact Name: Lorna Gebbie
Contact Email:
Job Published: September 17, 2019 16:07

Job Description

Pertemps Recruitment currently require a Temporary Purchasing Assistant to join a Higher Education client based in the West End of Glasgow.

This role is expected to last until December 2019. Hours of work will be full time business hours across Monday- Friday

Rate of pay will be £9.50 per hour


Organisation of Travel
  • Responsible for organising travel and itineraries for academic staff and students including ensuring visas are organised where necessary
  • Ensure on-line travel insurance is arranged either as part of organising travel or as requested
  • Purchase Officer Support
  • Together with the Finance and Purchasing Administration Officer purchase goods and services by raising purchase orders on the University finance system
  • Create and process purchase orders for goods and services on request or on receipt of a requisition
  • Manage the receipt of goods and ensure finance office receive invoices
  • Liaise with staff and the external travel agent for flight, hotel and accommodation needs of staff
  • Approve/reject purchase orders
  • Resolve local purchasing issues
  • Dealing with invoice queries
  • Provide advice on the use of approved suppliers
  • Close purchase orders as required
  • Responsible for administering sundry payees claim forms (for non-employees) and foreign payment claims
  • Responsible for checking expense claims to ensure amounts and receipts are correct and claim is allowable
  • To assist staff in the preparation of expenses claims
  • To check external examiners expense claims to ensure amounts and receipts are correct and claim is allowable
General Duties
  • Responsible for ensuring that all purchase orders, invoices, sundry expense claim forms etc. are filed according to the correct process and procedures for effective management.
  • The delivery of urgent documentation to other departments
  • Processing receipt of cash and cheques received
  • Ordering of business cards and headed stationery

Skills/Experience Required
  • Ability to work effectively independently and as part of a team
  • Numeracy and the ability to understand financial information
  • Competent in planning, organising and prioritising their workload
  • Ability to use initiative and judgement to resolve problems independently
  • Ability to input financial information accurately
  • Ability to handle confidential information both written and verbal
  • Good communication skills, written and oral
  • Familiarity with own work priorities and those of colleagues
  • Good IT skills (Excel, Word, Office)
  • Relevant work experience OR evidence of development and progression relevant work experience
  • Experience of organising travel
  • Experience of working in a financial environment

If you meet the criteria listed above then please apply ASA