Team Secretary

Job Title: Team Secretary
Contract Type: Permanent
Location: London
Salary: £25000 per annum
Start Date: 2019-02-04 00:00:00
Reference: 775109356
Contact Name: Suzanne Patel
Contact Email:
Job Published: February 04, 2019 19:51

Job Description

Team Secretary - £25,000, plus benefits
Insurance Consultants are seeking an experienced Team Secretary to support their team at their City of London based offices.

The main duties of the Team Secretary will include:
  • Assisting with travel arrangements, including visas
  • Diary Management for all Consultants
  • Organising lunch/dinner arrangements as and when required.
  • Organising team meeting and taking minutes where necessary
  • Setting up and clearing meeting rooms and arranging refreshments
  • Inputting Purchase Ledgers in to Sage
  • Updating Consultant timesheets
  • Collect, open and distribute post daily together with ensuring all mail from the office is sent each evening. Send courier packages.
  • To type and send letters, e-mails, plus photocopying and binding reports as required. Both professional case work and general management.
  • Managing and updating data on Excel and inhouse system
  • Assist with formatting of documents.
  • To provide first point of contact on the telephone, answering queries and taking messages and acting as gatekeeper when required.
  • Maintaining and ordering of all company stationary and office supplies.
  • Keeping website up to date
The ideal Team Secretary will have the following knowledge, skills and experience:
  • Previous experience of working in a similar Secretarial / Administration role within a corporate environment.
  • Experience with Outlook 365, PowerPoint, Word, Excel.
  • Excellent communication and interpersonal skills, with the ability to deal with people at all levels
  • Professional, with a 'can do' positive attitude.
  • Ability to multi-task and manage own workload