Support and Transport Administrator

Posted 23 days ago by Sodexo
Location Immingham Job Type Permanent
Salary Up to £20,000 Sector Professional & Admin



UDC Payroll – Complete all monthly and weekly payroll for the Sodexo staff. CCM – Maintain the client cost management system for labour allocations and billing documents. Accounts – Provide accounts with information on client payments. Transport – Book client vehicles in for MOT, Service, and repairs. Reception – Provide cover for Reception when required. Switchboard – Answer the sites telephone system on reception. Administration – Assist other departments with general administration duties Administration – Provide administration to the Helpdesk. Catering – Administration for site menus, food labels, hospitality. Helpdesk – Supervise helpdesk in administration roles, and cover when absent.

Package description

Uniform Provided

Up to £20,000 depending on experience

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more

Main responsibilities

General Administration Assist H&S Manager with inputting training information and weekly huddle sign offs onto the Training Matrix

Help keep site safety information up to date – Report any issues or missing information.

Write  up audits – place on system

Take notes and take minutes

Support management & supervisor team in administration duties such as: creating posters; maintaining documents; creating new documents etc.

Collate & update Continuity Plan on an annual basis Update H&S Safety folders annually with COSHH, SSOW, MSDS, Risk Assessments and Detailed Risk Assessments as directed by the H&S Manager.

Update timesheets and signing sheets with new starters and leavers.

Ideal candidate

Proficient in Excel, Word & PowerPoint Proven

Customer Service Experience Initiative and ability to identify solve and escalate problems accordingly

A methodical and organised approach to work is essential to enable a proactive service to be delivered

Due to the nature of the Facilities function, professionalism and a confidential approach in all aspects of work is essential. 

Ability to work as part of a team and individually

Exhibit good communication skills

Display good computer literacy skills.

About the company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.