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Secretary

Job Title: Secretary
Contract Type: Permanent
Location: Bury St Edmunds
Industry:
Salary: £000001 - £999999 per annum
Start Date: 2019-01-24 00:00:00
Reference: 137100912
Contact Name: Ruth Humes
Contact Email: ruth.humes@pertemps.co.uk
Job Published: January 24, 2019 17:56

Job Description


My client based in Bury St Edmunds is seeking a Agricultural Secretary to work in their team.

Hours: Monday to Friday 9-5pm

Salary: Negotiable depending on experience.

Person Spec:

My client is seeking a candidate with ideally a agricultural background, Traning can be given on the legal aspect of the role however an understanding for Agri and Property is required for this role.

Sound Admin and Secretarial skills will be required.

Role
To provide secretarial and admin support to the fee-earners.

Duties:

To provide excellent secretarial support to the fee-earners, to ensure clients experience exceptional service

To assist fee earners in the organisation and preparation of Business Development events

To carry out any typing as required by the fee-earners in conjunction with his/her normal duties. Ensure that all letters and communications are completed accurately and on time. Assist fee-earners with post and communications as requested

To carry out any photocopying and deal with any faxes and emails required by the fee-earners

To assist the fee earners in the maintenance of Time Recording

Support the fee earners by providing an excellent Client Service within a timely manner, advising him/her on status of outstanding work and readjusting priorities accordingly

To maintain each client file in a proper manner in accordance with the requirements of the firm's ISO standard and the Law Society. The secretary will be required to record and assist in the opening and closing of all files including the preparation of forms and paperwork necessary for the conduct of client files

Maintain the filing system for the fee earners and keep all necessary records for the conduct of the matters and files in accordance with the legal team's audit team benchmarks

To arrange appointments for the fee earners using Outlook. To liaise with the client on behalf of the fee-earners either directly or by telephone and deal with any queries relevant to the client, and this may involve taking instructions from the client on behalf of the fee-earners.

To maintain an efficient diary system for the fee-earners using Outlook. To carry out the normal day to day secretarial duties as directed by the fee-earners

To assist the fee-earners in the maintenance of the Clients Account and liaise with the Accounts Department. This includes preparing any documents for cheques and banking and for the conduct of the clients account. To assist the fee-earners in managing the Client Ledger Account including the clearing and closing of accounts, and completing all internal paperwork as required by the fee-earners or Accounts Department

To promote the firm with all external clients, which will include some involvement with business development activities.

Liaise with Deeds office when required

Please contact 07764959511 or apply for further information.