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Secretarial Administrator

Posted 30 days ago by Bluearrow
Location Edinburgh Job Type Temporary
Salary Up to £11.71 per hour Sector Government & Public Sector

Blue Arrow have an exciting opportunity for an a confident and efficient Secretarial Administrator to join their clients team in Edinburgh for an initial period of 3 months.

Main Duties and Responsibilities:

*Transcribe copy and audio typing for Solicitors' letters, reports, court forms etc. into the appropriate format, ensuring a high quality of presentation and accuracy.

*Carry out all copy and audio instructions such as file opening and file closing.

*Ensure all transcribed documents and actions are properly recorded within electronic and/or paper records and appropriately forwarded onto their intended recipient if applicable


*Ensure electronic and paper filing is carried out promptly and to a high standard


*Ensure all client records (paper and electronic records) are kept up-to-date and maintained with the highest degree of confidentiality, accuracy and data compliance

*Handle incoming and outgoing calls with a professional approach ensuring confidentiality is maintained and a high level of customer service delivered at all times.

*Take and relay accurate telephone messages promptly, recognising which actions should be acted on immediately and which need to be passed onto Solicitors

*Manage all incoming and outgoing channels of communication:- post; office inbox; electronic portals (such as COPFS and Legal Aid Online); fax and hand delivered items

Skills:

*Speed and accuracy in typing and audio typing (minimum of 60 w.p.m. in both)
*Ability to undertake high volumes of audio typing
*Excellent oral and written communication skills
*Competent in using Microsoft Packages
*Experience of using spreadsheets, databases and/or case management systems
*Knowledge of filing and diary systems
*Ability to work alone with minimum supervision if required
*Excellent time management skills
*Excellent organisational skills
*Excellent customer service skills

Job Details:

Pay Rate: £11.71 per hour
Hours: Monday to Friday 9am to 5pm
Location: Edinburgh City Centre
Initial assignment period of 3 months

If you have the suitable experience or would like more information please click apply now or call Lynsey on 0131 220 4121!

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