Renewals Clerk

Job Title: Renewals Clerk
Contract Type: Permanent
Location: Birmingham
Salary: £19000 - £21000 per annum
Start Date: 2019-07-22
Reference: 041226176
Contact Name: Kayley Taylor
Contact Email:
Job Published: September 16, 2019 12:00

Job Description

A fantastic opportunity is available to join a Legal company on a Fixed Term contract for 9 months close to Birmingham city centre

The role and responsibilities
The maintenance of the renewals part of the records system, processing reminders and instructions, payment of fees and updating records throughout within strict time frames.
-Produce and check standard reminders once a month.
-Produce, check and send out special reminders- annual, quarterly etc for individual clients.
-Process instructions to pay renewal/maintenance fees including acknowledging and invoicing and/or crediting of foreign attorneys/clients.
-Process instructions to abandon granted cases or mark the record
-Update records of lapsed cases on receipt of letters from IP Offices and foreign attorneys.
-Process renewal certificates, check and send out.
-Produce and check diaries and other lists for progress to ensure instructions have been actioned or chased and records are up to date.
-Inform Fee Earners of renewal instructions received each week.
-Produce lists for fee earners of overdue renewals.
-Calculate costs and forecasts for future or overdue renewals
-File foreign attorney renewal reminders.
-Match bills to clients to invoices from foreign attorneys for approval by manager.
-Process overdue reminders and loss of rights letters due to unpaid renewal.
-Handle assignment and change of name for trade mark renewals.

To be considered for this role you must have worked in a Compliance or Financial Services Industry
-Thorough understanding of the renewals formalities process
-Has knowledge of all renewals laws in all territories
-Good appreciation of the Records process and Progressor records
-Thorough understanding of the system and processes of the outsourcing provider (currently Envoy)
-Understands how to pay fees directly to the European patent office in the UK and European community trademarks and competent at navigating applicable websites
-Appreciation of accounts billing procedures
-Competent in using Worksite
-Fully conversant with Microsoft Office packages

The company are offering a salary of £19,000-£21,000 with full time hours of Monday to Friday, Great team to be apart of

Please click below to apply