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Receptionist/Administrator

Job Title: Receptionist/Administrator
Contract Type: Permanent
Location: Leamington Spa
Industry:
Salary: £16000 - £18000 per annum
Start Date: 2019-07-10 00:00:00
Reference: 475105827
Contact Name: Daniel Orr
Contact Email: daniel.orr@pertemps.co.uk
Job Published: July 10, 2019 10:25

Job Description

VACANCY – Receptionist/Plant Administrator

An opportunity has arisen for a Receptionist/Plant Administrator based in Leamington Spa with one of the largest players in the car interiors market internationally and number 1 worldwide supplier of headliner substrates.

The Role

To be a front of house and represent the Company with internal and external customers. To provide reception duties in the plant and support administrative functions to the management team. Work on own initiative by planning and organising workload in order to meet deadlines. Establish and maintain effective communication systems with internal and external customers.

Main Responsibilities

Reception duties
Management of visitors:
Ensure visitor procedures followed
Receive and welcome visitors
Maintain visitor register and access passes
Distribute PPE to all visitors
Answering calls and forwarding to appropriate department/person
Receive post and other deliveries and distribute as appropriate
Frank and prepare outgoing mail
Arrange courier as required
Travel Booking as per the Company Procedure:
Book hotels, travel and car hire
Meetings management:
Book internal meeting rooms
Order lunches as required
Provide refreshments (tea, coffee, water etc.) as required
Book and maintain cleanliness of pool cars
Administration
Maintain stationary and reorder supplies as required
Maintain PPE and reorder as required
Maintain uniform and reorder as required
Provide administration support to the plant manager and other departments as required, e.g. Minutes taking at plant meetings like Red Table, H&S, Deviation Meeting, Rounds
Prepare and reconcile Purchase Orders and invoices
Complete data entry input of daily scrap sheets

Other

Conduct supplementary projects/tasks as directed.
Maintain coffee machine including cleanliness and buying supplies
Stand in for other members of the department as directed.
Remain flexible and reactive to changing operational requirements.

The Candidate
Essential Qualification and Experience
Experience in a similar role
Good customer service skills
Computer literate on Microsoft Office
Good Organisational Skills
Desirable Qualifications and Experience
Knowledge of SAP or similar software
Relevant experience in an administration, finance and/or HR environment

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