Purchasing Administrator and Stores Assistant

Job Title: Purchasing Administrator and Stores Assistant
Contract Type: Permanent
Location: Gloucester
Salary: £18000 - £20000 per annum
Start Date: 2019-09-19
Reference: 324102453
Contact Name: Sam Mendes
Contact Email:
Job Published: September 19, 2019 11:24

Job Description

Purchasing Administrator & Stores Assistant
Location: Gloucester
Salary: £18,000 per annum + £2,000 on target bonus
Hours of Work: Monday to Friday, 8.00 a.m. to 5.00 p.m.

I am looking for a Purchasing Administrator & Stores Assistant for a Fire and Safety solutions provider whom specialise in the construction market.
This position is based out of my clients offices in Gloucester and will require some work out of the external stores.
This role is 80% admin and 20% stores work, we are looking for an experience Administrator - purchasing experience would be ideal but is not a necessity.
You will be controlling and monitoring my client's stores, processing all deliveries, allocating stock, transferring stock to the stores including returns working closely with the Operational departments. Assisting the group purchasing team with the purchases via approved supply chain.

Responsibilities of the Purchasing Administrator & Stores Assistant:
o Manage the suppliers to ensure on time deliveries and liaise with transportation companies to ensure deliveries are arriving on time.
o Convert purchase requisitions into orders within deadlines.
o Coordinate orders and advise of order status.
o Check and approve invoices.
o Dealing with deliveries and goods receiving of kit.
o Managing of stores and ensuring there is appropriate stock levels at all times.
o Picking of kit for engineers/making sure everything required is accounted for.
o Packaging and arranging couriers for kit to be sent to site.
o Daily checking of the engineer's schedule to ensure kit is prepared and ready for engineers to collect for jobs - liaising with the operations team - dealing with last minute jobs/late changes in the day and ensuring kit is prepared.
o Organize the store properly and label every product with clear information.
o Handling and processing supplier returns.
o Amendments of quantities of products on ConnectWise tickets when it is decided to use kit from other on-going jobs.
o Managing and keep tidy the cable, general waste and recycling bin and arranging collections once full.
o Assisting with regular stock checks and data entry onto a warehouse management system.
o Keep track extra material given to the engineer and update the system when required.
o Cover for Purchasing Co-ordinator when on sickness/annual leave.
o Any other duties requested by your line manager.

Requirements to become the Purchasing Administrator & Stores Assistant:
o Previous experience within a similar role.
o To be computer literate and proficient in all core Microsoft Office packages.
o To have good verbal and written communication skills, including the ability to deal directly with suppliers, update existing records and prepare reports where necessary.
o To have the ability to plan and monitor work to tight time scales and deadlines.
o To have the ability to work creatively and innovatively dealing with core issues with suppliers.
o To have the ability to form good working relationships with colleagues and suppliers.
o To be able to influence, persuade and negotiate effectively with all levels of person.
o To be able to display initiative and to have strong attention to detail.
o To be highly result orientated with a strong drive to deliver/succeed.
o To have good organizational and time management skills.

The successful candidate must be of good health and physically fit as this job involves heavy lifting and standing for long periods of time throughout the working day.

Benefits of the role:
25 Days holiday a year.
Pension in line with Govt guidelines.

To apply or for more information please call Sam Mendes on 01452 507500 or email