Connecting...

Project Assistant

Job Title: Project Assistant
Contract Type: Permanent
Location: Eindhoven
Industry:
Salary: Competitive
Start Date: 2019-03-21 00:00:00
Reference: ALE/TP/60507/4975
Contact Name: Kay Sproulle
Contact Email: k.sproulle@ale-heavylift.com
Job Published: March 21, 2019 09:57

Job Description

You will be giving support to the Projects Department. This department is the operational heart of the organization from which projects will be managed all over the world.

Proactive and flexible with a can-do attitude, you will be a highly efficient individual, with a strong desire to correctly implement business support methods and practices, and to improve them where possible, whilst maintaining compliance and consistency with ALE’s global brand.

Your ability to manage many different tasks at the same time, plus your ability to prioritize will be regularly challenged.

You will take pride in your work whether it involves answering phone calls, troubleshooting problematic areas of office life, or solving mobilization issues for our project crew.

Your superb communication skills will enable you to enhance working life for those around you and always remain focused on the overall goal of helping the business be the best it can be.

Very much a ‘people person’, your emotional intelligence enables you to remain diplomatic but firm, see the problem from other points of view, and help to solve problems logically and fairly.

A high level of technological savvy and fluency with business software and systems means that you can work efficiently and get the most out of the tools provided for your role.

 
Package description

Competitive, dependent on experience

Main responsibilities
  • Provide support and assistance to project managers with day-to-day (administration)        activities
  • Taking minutes of department meetings / project meetings
  • Screen phone calls and take messages in a professional and efficient manner (2nd line)
  • Dealing with general office duties
  • Other general administrative duties reasonably associated with the role
  • Creating purchase orders, ensuring costs are monitored and controlled
  • Maintain procedures/office administrative systems
  • Be proficient with a variety of software packages including Microsoft office products and GMS (Global Management System – ‘IFS’)
  • Keep records of communication equipment (e.g. phones) including contracts, issue register
  • ​Arrange travel arrangements for all team members including:
    o    Flight tickets
    o    VISA arrangements
    o    Crew bookings 
    o    Hotel Bookings
Ideal candidate

 QUALIFICATIONS

  ESSENTIAL

  • Intermediate vocational education (MBO)

  DESIRABLE

  • Bachelor’s degree (HBO)

 KNOWLEDGE 

  ESSENTIAL

  • Familiarity with service-delivery project life cycle
  • Good oral and written English skills

 EXPERIENCE

  ESSENTIAL

  • 5+ years in office administration or similar roles

  DESIRABLE

  • Experience within heavy lifting and transport industry

SKILLS & ABILITIES

  ESSENTIAL

  • Excellent troubleshooting and multitasking skills
  • Very good knowledge in various MS Office applications such as Excel, Power point, Outlook and Word.
  • Able to stay calm under pressure
  • Proven organizational skills

  DESIRABLE

  • Knowledge of ERP software (GMS – IFS)
  • Experience with solving simple ICT issues

 PERSONAL ATTRIBUTES

  ESSENTIAL

  • Highly driven self-starter
  • High level of self-motivation
  • Critical and independent thinking
  • Team player
  • Smiling disposition
  • Flexible attitude

 OTHER REQUIREMENTS

  ESSENTIAL

  • Current and valid driver’s license
 
About the company

For more than 20 years, Conbit has been serving industries in the fields of onshore and offshore oil and gas, offshore wind, decommissioning and petrochemicals.

We are specialized in structural engineering and special lifting, and our business focus is on lifting projects, lifting equipment, towers and stacks, and integrated projects.


We utilize our experience, knowledge and creative thinking to come up with the best solutions that not only meet customer demands but also conform to applicable codes and safety standards.

We aim to maintain long-term business relationships, and we therefore put great effort into close cooperation with our clients.

In the Summer of 2017 Conbit became part of the ALE group.