|Salary||£20000 - £24000 per annum||Sector||Professional & Admin|
You will act as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work.
You will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients.
Role and responsibilities
-Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis.
-Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
-Organise travel arrangements, book and confirm reservations and deal with related details.
-Arrange or, where necessary, conduct photocopying, printing, organising couriers, sending out of letters, faxes etc.
-Arrange for files to be opened and closed, supervise general filing requirements and record keeping.
-Use effective systems to ensure that both short and long term tasks are completed within required timescales.
-Support lawyers in marketing activities including involvement in preparation of pitches and presentations.
-Liaising with Business Development and Marketing regarding arrangements for events and producing marketing material.
-Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
-Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
-Liaise with business support departments on behalf of lawyers as required
-Reporting to external clients on a weekly and monthly basis
-Assist in resolving client queries
-Become an active part in the care of clients and be wholly familiar with contacts/clients.
-Enter, maintain and update client details and relevant information on the firm’s contacts system
-Deal with basic client queries and general administration
-Arrange client meetings
-Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system.
-Request cheques, bank transfers and paying in money received, as appropriate.
To be considered for this role you must have PA experience within Property within a Legal background
-Excellent telephone manner and competent knowledge of telephone system
-Excellent communication, organisational and team skills
-Excellent attention to detail
-Flexible and dependable, able to tae the initiative
-Able to remain calm under pressure and work to tight deadlines
-Conscientious, approachable and enthusiastic
-Able to quickly build confidence, respect and trust with others
-Have a positive approach to daily tasks and have a solutions focused working method
The company are offering a salary of £20,000-£24,000 with full time hours and an excellent benefits package
Please click below to apply