Legal Secretary

Job Title: Legal Secretary
Contract Type: Permanent
Location: Birmingham
Salary: £20000 - £24000 per annum
Start Date: 2019-04-29 00:00:00
Reference: 041225872
Contact Name: Kayley Taylor
Contact Email:
Job Published: April 24, 2019 10:23

Job Description

A fantastic opportunity is available for a Legal Personal Assistant'experienced in land registry and searches within Property, this principal role is to provide lawyers with the administrative support they need to provide seamless legal services to clients and help them maximise the amount of time they are able to spend on fee-earning tasks. You will become involved in all aspects of the management and execution of their allocated Lawyers’ day to day workload by providing exceptional and proactive administrative support. 
You will act as workflow manager for other support services including delegating and supervising the completion of document production, file management and copying/scanning work. 
You will take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both the lawyers and clients. 

Role and responsibilities
-Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis.
-Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external.
-Organise travel arrangements, book and confirm reservations and deal with related details.
-Arrange or, where necessary, conduct photocopying, printing, organising couriers, sending out of letters, faxes etc.
-Arrange for files to be opened and closed, supervise general filing requirements and record keeping.
-Use effective systems to ensure that both short and long term tasks are completed within required timescales.
-Support lawyers in marketing activities including involvement in preparation of pitches and presentations.
-Liaising with Business Development and Marketing regarding arrangements for events and producing marketing material.
-Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
-Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
-Liaise with business support departments on behalf of lawyers as required
-Reporting to external clients on a weekly and monthly basis
-Assist in resolving client queries
-Become an active part in the care of clients and be wholly familiar with contacts/clients.
-Enter, maintain and update client details and relevant information on the firm’s contacts system
-Deal with basic client queries and general administration
-Arrange client meetings
-Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system.
-Request cheques, bank transfers and paying in money received, as appropriate.

To be considered for this role you must have PA experience within Property within a Legal background
-Excellent telephone manner and competent knowledge of telephone system
-Excellent communication, organisational and team skills
-Excellent attention to detail
-Flexible and dependable, able to tae the initiative
-Able to remain calm under pressure and work to tight deadlines
-Conscientious, approachable and enthusiastic
-Able to quickly build confidence, respect and trust with others
-Have a positive approach to daily tasks and have a solutions focused working method

The company are offering a salary of £20,000-£24,000 with full time hours and an excellent benefits package

Please click below to apply