PA to Marketing Director

Job Title: PA to Marketing Director
Contract Type: Permanent
Location: London
Salary: £29921 per annum
Start Date: 2019-05-09 00:00:00
Reference: 775109468
Contact Name: Suzanne Patel
Contact Email:
Job Published: May 09, 2019 17:58

Job Description

National charity is seeking an experienced PA to support their Director of Marketing at their London headquarters.

The PA will act as the Director of Marketing's central point of contact, both internally and externally, maintaining a high level of professionalism at all times. Duties include:
  • To be responsible for providing a timely, efficient and proactive PA service in a confidential, discreet and professional manner ensuring that urgent issues are brought to the Director's attention quickly.
  • To provide a range of proactive PA services including accurate and timely diary management, taking minutes at meetings as required, fielding of internal and external telephone calls and email management in a way that is consistent with the highest level of efficiency and customer service.
  • To be responsible for the coordination of meetings (ensuring all associated agendas/documents are prepared and circulated to meet given deadlines), as well as organising events and travel/catering arrangements within budget as required.
  • Undertake research projects for the Director, providing detailed information with supporting facts and figures and recommendations for implementation as required from time to time.
  • Prepare, organise and monitor the authorisation of invoices and payment requests electronically, using eBis.
  • To ensure the highest level of confidentiality and discretion in all matters.
The ideal PA will have the following knowledge, skills and experience:
  • Significant secretarial experience at Director level
  • Diary management experience
  • Experienced user of MS Office including MS Project
  • Strong communication skills both verbal and written
  • Planning, administration and organisational skills with the ability to prioritise workload effectively
  • Effective interpersonal skills - able to engage effectively with a range of audiences
  • Able to prioritise workload consistently paying due attention to detail, whilst working within tight timeframes
  • Strong team player able to work effectively with diverse client groups
  • Ability to work unsupervised whilst managing own workload
  • Ability to manage confidential issues with appropriate levels of discretion