PA / Administrator

Job Title: PA / Administrator
Contract Type: Temporary
Location: Birmingham
Salary: £11.93 per hour
Start Date: 2019-07-08 00:00:00
Reference: 041226169
Contact Name: Claire Beedon
Contact Email:
Job Published: July 02, 2019 16:47

Job Description

Temporary PA/Administrator required to work within a Higher Education organisation 

The Centre Coordinator is a key member of the team, providing essential coordination of the administrative support for the centre, and administrative support to the Centre’s Directors. This includes managing the day-to-day finances on Agresso (the University’s finance database), coordinating admin support for the delivery of programmes
and enterprise activities such as preparing materials and making venue arrangements, dealing with enquiries from potential participants, supporting the processing of applications, and providing administrative support and diary management to both the Director and the Associate Director

Main Duties
Admin Support
Provide admin support to the Director and Associate Director of the Centre
Manage the diary of the Director and Associate Director and make appointments for them as appropriate including making travel arrangements and hotel bookings when necessary.

Financial Administration
Manage finances on a day-to-day basis, being the team lead on Agresso (Aston University finance database), setting up new suppliers, raising requisitions and invoices.
Keep details of financial transactions, monitor when suppliers have been paid, handle queries regarding payments and provide regular reports on progress to the senior team

Office Management
Manage all IT issues for the team, including liaison with Aston’s IT support regarding equipment, software, website and applications, and ensuring adequate backup of files and information.
Manage stationery orders, courier and parcel despatch for the team.
Manage office facilities and resources including furniture, equipment and supplies.

Programme Delivery Support
Be the team expert on the use of Microsoft Office Publisher and PowerPoint, and produce materials for workshops, meetings and events. Prepare meeting papers and take meeting notes when required.
Act as the first point of contact for production of all materials and ensure quality checks of the materials

Contribute to supporting the recruitment of entrepreneurs and business leaders for business support programmes, and event management.
Support other team members at busy times by answering enquiries from potential applicants and from programme participants.
Undertake further duties as required from time to time to provide support for the Centre and for the Centre Directors.

Additional responsibilities
Engage in continuous personal and professional development in line with the demands of the role, including undertaking relevant training and development activities to develop themselves and support the development of others.
Ensure and promote the personal health, safety and wellbeing of staff and students.
Carry out duties in a way which promotes fairness in all matters and which engenders trust.
Promote equality of opportunity and support diversity and inclusion as well as working to support the University’s environmental sustainability agenda and practices

Skills, Knowledge and Experience
Substantial experience of providing administrative support to a small team
Experience of working in a busy office environment 
Experience of communicating effectively with a wide range of people in a business context
Proficient in standard Microsoft packages (Word,Outlook, Excel and PowerPoint)
Ability and confidence in communicating effectively with team members, project partners, clients and other stakeholders
Strong verbal and written communication skills
Excellent organisational skills coupled with the ability to prioritise and work in a self-directed manner
Excellent attention to detail
Professionalism, diplomacy, and excellent interpersonal skills

Experience of diary management for a senior academic or executive
Experience of working in an academic research environment
Knowledge of business support programmes or University administration

If this role is of interest please apply