Job Title: PA
Contract Type: Contract
Location: London
Salary: £30000 per annum
Start Date: 2019-03-26 00:00:00
Reference: 775109429
Contact Name: Suzanne Patel
Contact Email:
Job Published: March 26, 2019 14:33

Job Description

PA - 5 month Fixed Term Contract - £30,000 pro rota
Regulatory body is seeking an experienced PA to support two Executive Directors at their City of London offices.

This is a fixed term contract to start ASAP until September 2019 and will pay £30,000 pro rota.

The PA will deliver a range of support services to Executive Directors to include:
  • Effective management and co-ordination of the Executive Directors' diary engagements, ensuing they have the appropriate documentation for all engagements.
  • Drafting and editing correspondence, reports and other documentation
  • Assisting with budget monitoring and managing AX transactions
  • Accompanying Executive Directors at external meetings as needed to minute/note actions/assist
  • Preparation of agenda for internal meetings, taking minutes and monitoring actions
  • Providing all other secretarial and administrative support as needed whilst acting in a professional manner at all times demonstrating high levels of confidentiality, discretion and integrity.
  • Engagement with the Executive Directors to prioritise incoming post/emails, initiate actions, dealing with if appropriate on own initiative
  • Coordinate with others on behalf of the Executive Directors in the preparation and submission of Board and committees papers
  • Engagement with internal and external stakeholders to deliver on tasks as required in line with the SMT's strategic direction.
The ideal PA will have the following knowledge, skills and experience:
  • Substantial senior personal assistant and administrative experience
  • Excellent written and document presentation skills
  • Excellent interpersonal skills and the ability to provide a courteous and professional service to all external stakeholders and contacts
  • Excellent verbal communication skills in order to explain data/give routine advice easily and succinctly
  • Up to date IT literacy skills/experience of MS Office including Word, PowerPoint, Excel and Outlook
  • High level organisation and prioritisation skills and the ability to manage multiple routine and non-routine tasks
  • Accurate minute taking skills
  • Willing to travel to other office locations on occasion

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