Office Manager

Job Title: Office Manager
Contract Type: Temporary
Location: Harmondsworth
Salary: £16.00 per hour
Start Date: 2019-04-24
Reference: TO8592
Contact Name: Louise Boyd
Contact Email:
Job Published: April 24, 2019 13:02

Job Description

Our Corporate client is looking for an experienced Office Manager that has dealt professionally with all levels of staff  up to and including the most Senior levels

Purpose of the role

Support the Team in various areas and initiatives to enable excellent working environment with accordance to the company’s policies.  Act as a point of contact to other employees supporting other areas in order to achieve Team’s business objectives.



  • keeping diaries and arranging appointments

  • scheduling and attending meetings, creating agendas and taking minutes - shorthand may be required
  • organising travel for staff

  • using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases, trainings, manuals

  • devising and maintaining office systems

  • booking rooms and conference facilities

  • systems to maintain and update websites and internal databases

  • Invoicing

  • liaising with staff in other departments and with external contacts

  • ordering and maintaining stationery and equipment

  • sorting and distributing incoming post and organising and sending outgoing post

  • arranging travel and accommodation for staff or customers and other external contacts

  • liaising with colleagues and external contacts to book travel and accommodation

  • organising and storing paperwork, documents and computer-based information

  • photocopying and printing various documents, sometimes on behalf of other colleagues

  • manipulating statistical data

  • arranging in-house and external events 

    word processing

    contracts administration including scanning, filing and maintaining contracts database

    ordering couriers and raising POs for those shipments

    creating and maintaining filing systems


  • Required Skills, Qualifications & Experience

  • Software skills: Windows Operating System, MS Office (especially Outlook, PowerPoint, Word, Excel).

  • Knowledge, judgment, resilience and courage to resolve conflicting priorities.

  • Commitment to service excellence and process improvement.

  • Strong business acumen with ability to evaluate, analyse and solve problems.

  • Ability to operate effectively in an environment with tight deadlines.

  • Excellent stakeholder and conflict management skills.

  • Ability to operate at senior levels across Group OpCos and BPO

  Ability to communicate effectively in a diverse and complex business environment  

  • Good written and verbal communication skills; ability to distil complex information in a clear simple messages.

  • Fluency in English. Fluency in Spanish would be an advantage.