Legal Team Secretary

Job Title: Legal Team Secretary
Contract Type: Permanent
Location: London
Salary: £35000 - £35500 per annum
Start Date: 2019-03-12 00:00:00
Reference: 775109405
Contact Name: Michelle Sayers
Contact Email:
Job Published: March 12, 2019 15:53

Job Description

Legal Team Secretary
£35,000 plus excellent benefits

A modern, progressive and commercially-oriented City legal services business who have offices in the UK, Hong Kong and Singapore they provide advice to both UK and international clients
What do the company do
This clients legal practice spans to a wide range of industry sectors and is broadly split into two discrete areas: insurance and corporates. Working on both contentious and non-contentious matters, our clients range from large multinationals to growth UK corporate firms and other professional practices, and include many household names.
Business Services at this client
Enjoy being part of a collaborative and creative environment, which is flexible, transparent and friendly. The company value their business services teams and recognise that individual contributions at all levels are essential to the success of the company as a whole.

Role Overview
To ensure the provision of a high-quality and efficient team secretarial service to fee-earners within the Commercial Disputes Group as required, including trainee solicitors.

Key internal relationships
Group Support Manager, fee earners and secretarial colleagues across the Commercial Disputes Group.

Reporting Line
The role reports to the Head of People Services
Duties and Responsibilities include but not are limited to the following:

" Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls
" Checking of fee-earner e-mails as required in their absence; responding where able
" Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations
" Making simple travel arrangements as required e.g. booking train tickets and collating itineraries
" Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions

*Only those which are not mandated for production/collation by DPC or of a length that are typed by individual fee-earners

" Managing the workflow to DPC, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales
" Amending and formatting agreements/documents as required
" Short pieces of copy-typing and digital dictation as required
" Carrying out PDF to Word conversions and vice versa
" Collating all indexing on legal documentation and setting up files as necessary
" Production of short, less complex PowerPoint presentations as required
" Proof-reading of all documents to ensure the delivery of work of the highest quality
" Any general correspondence as may be required from time to time

Support of other functions/activities:

" Insertion of business contact cards into Outlook and InterAction
" Processing fee-earner expenses on Chrome River in a timely manner
" Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks

Knowledge, skills and experience
" Previous experience of working within a busy corporate environment is essential
" Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner
" Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
" Demonstrate proactivity and the ability to work on own initiative
" Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
" Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business
" Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)
" Reliable with a strong work ethic and a 'can-do' approach

Skills & Knowledge:
" High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles)
" Highly developed administrative skills with the ability to multi-task under pressure
You know abilities and intelligence aren't fixed and that performance is based on hard work, continuous learning and focused effort
You will work constructively with others, share valuable resources, and help others excel by mentoring, supporting and coaching them to deliver success

This is an excellent company to work for who value their staff and reward accordingly and offer an excellent benefit package