HR Administrator

Job Title: HR Administrator
Contract Type: Permanent
Location: Bath
Salary: £22000 - £25000 per annum
Start Date: 2018-12-11 00:00:00
Reference: 043309995
Contact Name: Katherine White
Contact Email:
Job Published: December 11, 2018 15:51

Job Description

I am currently looking for a HR Operations Administrator for one of the leading UK Universities, in North Somerset.
You will receive a salary between £22,017 - £25,482
As the HR Administrator you will be working with fantastic stakeholders and a welcoming, fun and ambitious team, who will make you a lovely cup of tea or coffee on your first day.
Closing date for this fantastic HR Administrator role is 18th December 2018. Telephone interviews will follow and interviews/assessments will take place in early 2019!.
You will join a busy Operations team who provide support to staff on all our HR processes
This role adds real value through the quality of interactions and discussions that it has with our customers (at all levels), its focus is on providing solutions that meet their needs and helping them to understand HR good practice.
With a proven track record in HR Administration, you will be adept at multi-tasking and unfazed by the demands of multiple stakeholders. You will possess excellent interpersonal skills, together with a positive, professional manner and the ability to deal tactfully and confidently with people at all levels. Given the nature of this role, excellent attention to detail is critical as is the ability to prioritise work effectively and to work to deadlines on your own initiative.
This is a busy, varied role and no two days are the same, so if you are looking for a challenging and rewarding place to work, we can offer you a stimulating work environment, access to excellent staff benefits and facilities and the opportunity to develop your HR career.
Main Duties
o To provide information, advice and guidance to staff, prospective staff and line managers on what to do in relation to a range of HR processes and procedures so that they can follow good people management practice. To give solutions that best meet the needs of the staff, department and the University.
o To use a range of systems to efficiently and effectively administrate and record staff and prospective staff through a range of a number of HR processes, meeting all requirements of confidentiality, Data Protection Act etc.

o Provide advice, guidance and support to line managers, staff and external customers, verbally and in writing, enabling them to follow defined HR processes and procedures. Ensuring consistency and process are adhered to.
o Provide one-to-one coaching and briefings/updates e.g. to Department Coordinators at meetings and individually as required.
o Monitor RT queue and respond as appropriate to a wide range of queries and issues.
o Ensure Payroll are notified of changes to staff/worker terms and conditions and act on management instructions and staff requests in a timely manner.
o Administer all reference requests (i.e. mortgage, employment, bank etc.) ensuring that appropriate consent is obtained.
o Provide employment confirmation letters for staff, ensuring accuracy of information and complying with Data Protection requirements.
o Administer the Probation Procedure for relevant staff groups.
o Run reports and arrange notification to employees and their line managers in line with the probation milestones.
o Monitor the fixed-term contract expiry process taking into account legal requirements including the transfer to a permanent contract of employees who reach more than 4 years' service.
o Administer all aspects, including issuing extensions, notifications and notice to comply with individual contracts.
o Administer the redeployment process through the online redeployment register (Stonefish).
o Where no recruitment process has taken place (e.g. named researchers and short-term staff) prepare and issue contracts and variations ensuring appropriate authorisation and eligibility to work.
o Issue flexible working contract variations ensuring the University's application procedure has been completed and the change has been authorised.
o Update the HR system to reflect the contractual changes, ensuring appropriate information is provided to Payroll and integrity of data for statutory and University reporting is in-line with Payroll deadlines.
o Administer the process for hourly paid workers in a timely manner. Update the HR system to reflect the contractual changes, ensuring appropriate information is provided to Payroll and integrity of data for statutory and University reporting is in-line with Payroll deadlines.
o Run reports to monitor the use of hourly paid workers.

Ideally we are looking for someone who is:
o Efficient
o Organised
o Friendly
o Team ordinated
o Creative
o Keen to deliver in a customer focus environment

If you are interested in knowing more about this fantastic role then please send your CV to