Facilities/Events Coord

Job Title: Facilities/Events Coord
Contract Type: Temporary
Location: Warwick
Salary: £15 per hour
Start Date: 2019-08-19 00:00:00
Reference: 179101185
Contact Name: Corinne Sheasby
Contact Email:
Job Published: August 02, 2019 16:01

Job Description

We are currently recruiting for a temporary specialist Facilities Co-ordinator to maximise business opportunities in respect of events, corporate functions, weddings and social functions, ensuring the smooth running of each event in line with business objectives and customer requirements.Ensuring that all social functions are processed using agreed procedures between departments and to share best practice between all centres. Duties will include:
  •  Converting event, conference and wedding enquiries from initial enquiry stages through to final detail and effective delivery
  •  Ensure the venue fully complies with restrictions under the Licensing Act 2003, specifically in aspects relating to local neighbours, noise, street access and amplified music
  •  Ensure the venue catering facilities achieve and maintain a Level 5 Food Hygiene rating
  •  Ensure the kitchen, venue and gardens fully comply with all relevant Health and Safety legislation and policies
  •  Liaise with the Facilities Support Service Manager on any new business opportunities for the venue
  •  Arrange and conduct show rounds for potential private and corporate customers, brides, grooms and wedding planners
  •  Propose full and accurate quotations, negotiating rates when required.
  •  Create contracts and deal with any amendments accordingly
  •  Maintain an accurate record of event bookings and provisional dates and schedule contractors and support staff in a timely and professional manner
  •  Liaise with Contract event and catering staff; agree dates, menus, prices, margins and issues purchase orders as required..
  •  Arrange event layouts and furniture using standard room settings and bespoke arrangements to suit customers..
  •  Attend and organise promotional events, marketing, and wedding fairs and exhibitions
Based in Central Warwick. Temporary contract until end March 2020. Circa £15.00 per hour 

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