|Job Title:||Executive Assistant|
|Salary:||£11.31 per hour|
|Start Date:||2019-06-17 00:00:00|
|Contact Name:||Tony Baker|
|Job Published:||June 17, 2019 16:52|
- Monitoring and managing the Chief Executive/Strategic Director's mailbox, processing incoming and outgoing mail, prioritising information and filtering e-mails, ensuring that items are appropriately allocated, actioned and followed-up;
- Providing telephone support for the Chief Executive/Strategic Director and liaising with internal and external stakeholders at all levels on their behalf, to ensure that enquiries are managed and correctly routed
- Actively managing the Chief Executive/Strategic Director's calendar, making decisions on meeting requests as appropriate and providing logistical support, commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct;
- Proactive and forward planning of the Strategic Director's time, ensuring urgent matters are identified and highlighted as soon as possible;
- Providing secretariat support at team and stakeholder meetings for the Chief Executive/Strategic Director, providing logistical support, commissioning and organising relevant briefing packs;
- Obtain relevant management information and reports as and when necessary;
- Co-ordinating all material and support (including travel), for meetings and visits offsite;
- Processing EASEBuy orders and receipting goods and services;
- Managing electronic filing system in accordance with SG guidance;
- Assisting in setting up video / telephone conferences and other basic technical assistance;
- Supporting another Strategic Director in the absence of their PA in addition to your own substantive responsibilities;
- Building and maintaining excellent working relationships with internal and external stakeholders at all levels;
- Supporting the wider team as required, including supporting the preparation and delivery of events in line with protocol and guidance.
- Excellent customer-focused communication skills, both oral and written including experience of dealing with a range of high level internal and external stakeholders.
- Good administrative and organisational skills with the ability to work with minimal supervision, prioritise and manage workloads to ensure tight or competing deadlines and objectives are met.
- Work as part of a team, sharing information and supporting internal and external customers of all grades with the ability to support senior management e.g. inbox and diary management.
- A good working knowledge of using IT systems, such as Microsoft Word, Outlook and OneNote, and using internet systems to manage and source information.
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