Employment Secretary

  • Job Reference: 00026989-1
  • Date Posted: 12 November 2020
  • Recruiter: CV-Library
  • Location: Hertford, Hertfordshire
  • Salary: On Application
  • Sector: Legal, Covid-19
  • Job Type: Permanent

Job Description

Employment Secretary 

Our well regarded and established client who is based in Hertfordshire are looking for an Employment Secretary to join their professional team. The Employment Secretary will be appointed to assist the members of the Employment Practice area in carrying out their duties and responsibilities. You will be expected to work as a team member within your practice area and the firm. You will be expected to work as a team member within your practice area and the firm. Due to Covid-19, this will be working from home so you will need to have a suitable work space and a broadband connection to be able to so.

Employment Secretary duties:

To provide secretarial and administrative support within the Employment Practice Area
To maintain the highest level of confidentiality always.
To liaise with clients (and third parties) by correspondence, telephone, or attendance. Answer queries and relay necessary information in a professional and confident manner
To type a wide range of documents with speed and accuracy and paying attention to detail
To draft routine correspondence
To assist in the preparation and proof reading of legal documents
To assist the other members of the Employment practice area in organising their work effectively
To build and maintain client relationships
To carry out any reasonable instruction from the HOPA and other members of the team in a quick efficient manner
To prepare bills, covering letters and take responsibility for the monitoring and reporting of unpaid bills to fee earners and carry out follow up tasks
To monitor client ledgers and liaise with fee earners regarding housekeeping matters, including dealing with accounting issues and file closures
To carry out procedural file reviews
To maintain the orderly running of client files and update file labels and outlook with key dates as and when necessary
To participate in practice area meetings
To comply with the Firm’s file management and file organisation procedures
To comply with the Firm’s, SRA and the Law Society’s rules about accounting procedures
To comply with all office procedures and standards
Under the overall guidance of the relevant team member to assist in dealing with clients’ matters in an efficient manner

To record messages and attendances and to ensure that the relevant team member receives information in an appropriate and timely manner
To assist with Seminars if required

Attributes:

Appropriate Secretarial qualifications and/or experience

Experience and ability to work in a confidential manner

Excellent IT skills

Exemplary level of attention to detail

Efficient time-management skills

Efficient, reliable, helpful, and enthusiastic

Confident, professional, and friendly with the ability to build good working relationships internally and externally

Initiative, drive and motivation to work at home

Effective and proactive team worker

Flexible and adaptable mindset

‘Hands-on’ approach

Meticulous organisational skills

Excellent oral and written communication skills

Excellent client service skills

Personable and professional manner

Honesty and discretion

Ability to work under pressure and within deadlines

Ability to problem solve

General requirements:

To work within the Employment team and within the Firm if required
To perform any duty not specifically referred to above, which may be reasonably requested by the Employment team
To maintain a level of confidentiality appropriate to role
To deal with colleagues, clients, and other external contacts in a friendly and efficient manner
To observe the Firm’s policies, rules, and procedures

To act in the best interests of the Firm always
Salary and benefits:

Salary £28,000 per annum and superb benefits.

20 days holiday (increasing by a day a year to a maximum 25) plus public holidays