Department Secretary

  • Job Reference: 00045847-1
  • Date Posted: 23 November 2021
  • Recruiter: CV-Library
  • Location: Saxilby, Lincolnshire
  • Salary: £20,000 to £24,000
  • Sector: I.T. & Communications
  • Job Type: Permanent

Job Description

Our client based in the outskirts of Lincoln are looking for a Department Secretary to join their team.
Business Support & Compliance
• Contribute to the writing, maintenance and updating of company policy and procedures documentation.
• Support internally with compliance requests from customers and third parties.
• Support quality assurance processes across the business to ensure levels of customer service are maintained to a high standard.
Health & Safety
• Oversee the First Aid and Fire Safety provision for the business, including updating rotas, documentation and processes and managing stock levels of equipment.
• Arrange training courses for other health and safety related personnel within the business.
• Create and update fire and evacuation plans for the business, and update this as and when required.
• Support building inspections to ensure upholding of health and safety standards.
• Create, maintain, and update all related health and safety documentation for the business, including COSHH database, RAMS & SOP documents and risk assessments.
• Support general health and safety requirements across the business, such as scheduling routine works from contractors/third parties.
• Ensure latest health and safety guidelines are being implemented and adhered to across the business, including covid-19 arrangements and testing provision.
Internal Improvement
• Support the business in obtaining accreditations and awards, as well as other projects involving third party/external providers, such as ISO accreditation and Cyber Essentials renewal.
• Work alongside the senior management team in carrying out internal improvement projects across the business, including investigation and review of current procedures, and implementing improvements and associated training.
• Provide admin support as required to the senior management team/Internal Improvement Manager.
• A willingness to take on additional responsibilities across the business as required
Knowledge & Skills
• A team player with ability to work on own initiative and as part of the team.
• Excellent IT, communication, and prioritisation skills.
• Approachable with a willingness to help others.
• A confidence to provide critical evaluation and feedback of departments and individuals.
• Ability to present information in a friendly yet professional manner.
• Ability to learn quickly and accurately.
• An ingrained attention to detail.
• Experience relating to health and safety and QA & Compliance.
• Developer/other technical skills would also be advantageous.
What can we offer you?
By working as part of the team, all colleagues enjoy the following:
• Playing a valuable, recognised part in a family company.
• Competitive annual salary.
• Regular performance and salary reviews.
• Attendance bonus scheme.
• On-going staff training and improvement programmes.
• 22 days paid annual leave.
• 8 days paid UK bank holidays.
• An extra day of annual leave for every year you work for the company.
• You also get your birthday off too!
• Easily accessible working location.
• Smart/casual dress code.
• Weekly baskets of fruit for each department.
• Childcare voucher scheme.
• Company pension scheme.
• Free parking.
• Modern, warm and friendly working environment.
• Access to fully equipped private company gym with a personal trainer.
• Subsidised on-site staff café offering coffees, breakfasts, weekly lunch specials and home made cakes.
• Flexi-time
• Flexi-breaks allowing you to take your breaks whenever you prefer.
Salary: £20,000 + Dependant On Experience
Hours: 40hrs p/wk (8:45am – 5:15pm, Mon. to Fri.)
Job Type: Full-time
For more information call Red Recruitment on (phone number removed)