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Corporate Receptionist/Administrator

Posted 9 days ago by Pertemps
Location Bristol Job Type Permanent
Salary £17500 - £18000 per annum Sector Professional & Admin
Corporate Receptionist/ General Administrator
Working Hours: Full Time Monday - Friday 08.30 - 5.30 pm
Location - Clifton Area
Salary - Competitive

Our professional services client in Bristol has an excellent opportunity for a Receptionist/ Administrator to join the team.

The role

Reception Duties
- Receptionist duties including greeting clients etc., switchboard duties including answering and transferring calls and taking messages when appropriate (Mitel 5380 handset and Mitel Office 1560 operator console)
- Ensuring that the reception area, waiting room and boardrooms are clean and tidy at all times, checking brochures and newspapers are up to date
- Ensure all visitors sign in and are issued with a visitor badge and lanyard, collecting both on their departure
- Regularly liaising with individual departments to ensure communication between departments and reception is adequate
- Maintain log of staff location and anticipated time of return
- Advise HR of known staff sickness/absenteeism
- Maintain car park bookings and boardroom bookings
- Coordinating rota for reception cover, organising buffet lunches, clearing and tidying rooms promptly
- Sorting collection and deliveries from couriers, dealing with the post am and pm, recycling, maintaining dead filing collection and deliveries
- Monitoring stationery stock, monitoring and ordering refreshment supplies, undertaking mail shots and binding as well as photocopying duties
- Collection/deliveries from Couriers
- Collection/return of keys
- Administrative tasks as required


General duties

- Post Duties, recycling and confidential shredding on a daily basis
- Distribute newspapers, daily
- Maintain dead filing collection/deliveries
- Ensure basement, kitchen and roller racking area maintained and tidy at all times
- Monitor stationery and copy paper stock and order supplies, as required
- Replenish stationery and copy paper stock on each floor, daily
- Maintain stationery items and order supplies, as required
- Monitor and ordering refreshment supplies, storing as required
- Defrost freezers, as required
- Mail shots, as required
- Other general administration duties such as binding, photocopying filling as required



The Ideal Candidate

You will have the following to be successful for this role;
- Proven previous experience in a receptionist/front of house role
- IT literacy in MS Word, Excel and Outlook
- Excellent communication and interpersonal skills
- Strong organisational and administrative ability and a proactive, professional and flexible approach
- An excellent telephone manner, strong people skills, team player work ethic and a positive 'can do' attitude
- Previous experience of interaction with clients on a face to face basis is highly desirable
- A professional approach, the ability to use your initiative and a good work ethic are all key!
- Demonstrate initiative and be an adaptable team player with a flexible approach and sense of humour

In return, you will receive a competitive salary.

So if you would like to apply for this role then please click on apply or send a CV to lucy.oliver@pertemps.co.uk