Control Assistant

Job Title: Control Assistant
Contract Type: Temporary
Location: Livingston
Salary: £10.33 - £11.63 per hour
Start Date: 2019-07-25 00:00:00
Reference: 082104857
Contact Name: Anamaria Colceriu
Contact Email:
Job Published: July 24, 2019 09:07

Job Description

Pertemps Scotland Ltd are working with our client in West Lothian to recruit for Control Assistant on a temporary basis for around 3 months. The roles are full time and the rate of pay is from £10.33 - £11.63 per hour depending on experience.

Purpose of the Job
To undertake the file handling, control and reconciliation processes associated with the calculation and disbursement of salaries and wages payments for employees, pensioners and other individuals. The provision and disbursement of payments to employees, statutory bodies and third parties. Dealing with customer and Service enquiries on payroll related matters.
To undertake the control of changes made to HR and payroll related information stored on the computerised human resource information system.
To undertake the control of Outputs from the Process Operations Team including contract documentation and statements of particulars.

Job Scope
The post forms part of a team responsible for controlling activity of the Payroll Assistants. The Pay Control & Employee Benefits Team is also responsible for the reconciliation of payroll outputs and remittances to third parties. The team operates to strict audit standards and works within pre-defined practices and procedures. The application of employees Condition of Service and the Statutory Regulations governing payroll is an essential part of the team's function and the postholder is required to have a working knowledge in this area.

Principal Accountabilities/Key Tasks
Ensuring the accurate update of HR and payroll related information.
Database housekeeping and file handling (generate/distribute reports and documents, process ledger interface and BACs transmissions). Monitor / analyse document checking progress.
Carry out all duties associated with the Employee Benefit Scheme.
Carry out pay analysis and ensure accurate system changes outwith normal payroll processing.
Prepare all year-end output. Processes and returns are undertaken accurately and timeously.
Produces all pay related outputs including pay advice, P60s and P11Ds. Provide payslip insert service.
Ensuring contract documentation and statements of particulars issued to employees, elected members and providers of services are accurate.
Production of correspondence and invoices for overpaid employees using the debtors system.
Provision of payroll reconciliation in respect of BACS, Income Tax, National Insurance, Superannuation, Net Pays and postings to the Financial Ledger.
Provide advice and guidance on the interpretation and application of conditions and regulations relating to payroll activity.
Prepare payments to employees and remittances to third parties ensuring they conform to unit policy and previously approved timescales.
Assisting in the development of team working, in the team and the Unit as a whole.
Dealing with enquiries, employees, statutory bodies and third parties.
The provisions of information to senior staff regarding service delivery, perceived system developments and statistical / KPI data.

Qualifications, Skills, Knowledge
Educated to HNC/HND level or equivalent .
Previous experience in payroll practice and procedures.
Conversant with Inland Revenue and DSS regulations.
Ability to work to a high standard of accuracy within strict timescales.
Strong interpersonal skills.
Excellent IT Skills.

Knowledge of Local Authority Conditions of Terms and Conditions.
Knowledge of Chris 21 software

Other Essential Information
The Unit is responsible for the payment of salaries and wages to some 7,500 permanent employees and significant numbers of casual and temporary staff. Payments processed annually exceed 170,000. Payments and pay advice slips are disbursed to over 600 workplace locations. The Unit provides both direct input bureau operations and support to devolved processing sites. The postholder will be expected to deal with customers across all services.

Please apply online.