Job Title: Buyer
Contract Type: Temporary
Location: Birmingham
Salary: £10.46 per hour
Start Date: 2019-07-01 00:00:00
Reference: 041226153
Contact Name: Claire Beedon
Contact Email:
Job Published: June 25, 2019 12:34

Job Description

We are recruiting for a Buyer to work within a University based in Birmingham 

The post holder will be expected to process all financial transactions with due regard to the University's financial rules and regulations. This will include providing advice, guidance and resolutions to all service users, assessing, processing, monitoring and reviewing financial transactions whilst maintaining a strong audit trail and developing systems which meet the needs of the University.

The post-holder will be required to have excellent IT skills, a sound understanding of accounting concepts and strong communication skills to ensure that services can be professionally managed and good relationships are maintained.

Main Duties
Obtain quotations for purchases, supporting end users in ensuring specifications are accurate and that selected suppliers can provide appropriate goods and services. Ensure that the quotation process is competitive and in line with the University's Procurement policy. Negotiate with suppliers where necessary to ensure value for money is achieved.

Analyse and understand end user requirements and potential supplier capabilities to determine potential suppliers' ability to meet said requirements. Develop expertise in the requirements of common purchases and supplier capabilities to provide expert advice to end users.

Convert requisitions into orders in an accurate and timely manner whilst ensuring compliance with Purchasing Policy, VAT rules, and internal authorisation procedures. Advise staff on purchasing procedures including e-market place, preferred suppliers, alternative suppliers, quotations and financial limits.

Reconcile purchasing cards for Buyers and other Senior buyers. Analyse spend to ensure that it is appropriate, has budgetary approval, and incurred pursuant to Procurement policy. Robustly challenge instances where other purchasing methods would be more appropriate. Identify opportunities for on-boarding suppliers paid by purchasing card as approved suppliers and liaise with Strategic Procurement as necessary.

Investigate and resolve price variances, liaising with suppliers and end users as appropriate to ensure we are invoiced in accordance with purchase order issued

Monitoring and managing open orders

Work with Heads of Procurement, Category Managers, and the broader Finance Office in order to develop financial administration into a seamless service which provides value for money, minimises risks and delivers an effective service to all users.

Skills, Knowledge and Experience required

Use of IT including; Microsoft Word, Excel, PowerPoint and Outlook including financial systems (Proactis accounting system or equivalent) and the ability to create, maintain and manipulate spreadsheets and to understand and interpret the information contained in them.
Demonstrable experience of Finance Administration ideally within a Higher Education environment or able to demonstrate equivalent relevant experience.
Computer skills in general but in particular the ability to develop appropriate level of skills in the use of specific software applications, for example, the University's commitment accounting and purchase to pay systems
A sound demonstrable understanding of accounting concepts and accounting 
Ability to work independently and accurately whilst adhering to deadlines and operate as an effective team member in a busy environment
Significant experience of working in an office environment with a track record of working as a team member and the ability to relate to, and work with, a range of people at all levels within the University and outside organisations.
Proven ability to provide expert advice and guidance that supports business decision making. Excellent interpersonal skills.
Experience of dealing with people at all levels external to the Team and the organisation. Experience of working in a customer focused office environment

If this role is of interest please apply

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