Building Coordinator

Job Title: Building Coordinator
Contract Type: Permanent
Location: Birmingham
Salary: £22722 - £23368 per annum
Start Date: 2019-03-25 00:00:00
Reference: 041225682
Contact Name: Claire Beedon
Contact Email:
Job Published: March 12, 2019 15:49

Job Description

We have an exciting opportunity for a Building Coordinator to join one of the UK's leading Universities.

The post holder will be responsible for ensuring the optimal working environment for all staff/visitors by coordinating full maintenance services and promoting safety conditions. They will have day-to-day responsibility and oversight of the Building and over time they will acquire detailed knowledge of the infrastructure of the buildings; services, plant, equipment and more.

Duties and Responsibilities
Building Management

The post holder will:
Have overall responsibility for the day-to-day management of the buildings and act as the departments point of contact for building related queries/maintenance.
Coordinate the development and delivery of minor work projects for the department. Working with colleagues, University Estates, in addition to external contractors to ensure the project brief and level of standard of work meets requirements. Where appropriate, coordinate work schedules against priorities, organise relocation of staff and equipment during maintenance work to ensure minimal disruption to department business.
Work with colleagues, Data Centre Manager and University estates in order to meet sustainability targets set for the department's buildings and to promote, review and, where possible improve, energy-saving. This includes being the ITs representative on University sustainability groups
Attend and feedback from Department Estates Facilities Contact group meetings, responding appropriately to actions where necessary.
Manage and continually improve the facilities in the meeting rooms, including: refreshment facilities, audio-visual improvement and maintenance, furniture purchase and improvement.
Act as the site contact for both managed and non-managed printers. Reporting faults, conducting minor maintenance, reviewing locations, requesting device moves and additional devices and managing the stock of toner.

Access to the Building
Support in the coordination of access control measures to the ER building. Manage department security arrangements and ensure compliance with Department/ University policies. Day to day activities would include appropriate management of:
Building fobs, ordering, approving the setting up of/replacement of building fobs for new/existing staff members who are based in the buildings
Logging and assigning the fobs on the access control system in the DC
To ensure all paperwork regarding the issuing of building fobs are updated in accordance to Audit Review

Space Allocation
Support the operational management of Department initiatives (such as staff relocations, decanting space for refurbishment projects, setting up Department facilities) including:
Space planning and allocation
Storage of furniture, IT, printing and other equipment not currently in use
Booking Porters to assist with office moves, post coordination of move and sourcing spare desks.
New starter allocation and ordering of furniture

Health and Safety
Attend the termly Corporate Health and Safety Committee Meeting, raising concerns from the department, reporting back on recommendations, issues, and implementing any new tasks or legislation we need to be performing or adhering to. For example asbestos and legionnaires checks.
Work collaboratively with line managers in ensuring that University Health & Safety procedures and training are in place for staff and to ensure H&S compliance of contractors and other non-University on-site workers.
Monitor the general housekeeping of the building(s) and ensure that all areas are tidy and compliant with fire risk assessment recommendations and relevant health and safety regulations. Ensure all Health and Safety Notices throughout the building are kept up to date

Fire Coordinator for the site –
Maintain the Fire Log Book for the site
Act as point of contact for Security, the Fire Brigade, Safety Services, and Estates, for Fire prevention coordination and reporting as required
Arrange Termly Fire Drills, and report back to Safety Services
First-Aid Coordinator for the site –
Ensure robust systems are in place for the investigation of all reported accidents, incidents and near misses in collaboration with Central Health and Safety

Maintenance Issues
Manage the reporting and resolution of building faults for the Department. As and when required, to liaise and work with colleagues from Estates, the wider university and external contractors to resolve in a timely manner.
Act as single point of contact in ER for reporting of all maintenance issues through to Estates for staff across the department and chase up any outstanding calls.
Attend the Quarterly Facilities Contacts Meeting, raising concerns from the department, reporting back on recommendations, issues, and implementing any new tasks or legislation we need to be performing or adhering to.

Person Specification
• Knowledge and understanding of Health and Safety regulations and their implementation.
• Experience of managing buildings, working in an Estates environment, staff and operations in a Higher Education setting or equivalent.
• Strong customer service skills and ethos.
• Excellent communication skills, both written and oral, communicating with and engaging staff at all levels in the organisation.
• Ability to negotiate, mediate and deal effectively with sensitive or difficult issues.
• Experience of working collaboratively as part of a wider team to deliver operational or strategic goals.
• Ability to manage a broad ranging workload with challenging and competing deadlines and to deliver to agreed timescales.
• Commitment to own continuous personal development and training

If you have the relevant experience to undertake this role please apply