Assistant Accountant

Job Title: Assistant Accountant
Contract Type: Contract
Location: Dudley
Salary: £20000 - £21000 per annum
Start Date: 2019-07-12 00:00:00
Reference: 046105841
Contact Name: Mandy Erasmus
Contact Email:
Job Published: July 12, 2019 15:03

Job Description



Overall Purpose

To assist the Head of Finance & I.T to ensure the finance functions of the charity meet governance requirements of relevant legal, regulatory and monitoring frameworks in line with Charity Commission requirements.


The key responsibilities of the postholder are divided under four headings which relate to our organisations' strategic business aims:
Service Delivery
To assist in maintaining the charity's Nominal Ledger accounting system in accordance with the charity's financial policies and procedures.

Ensuring that the Charity's Accounts Payable system is maintained, to include the accurate logging, apportioning and coding of invoices into the Charity's accounting system.

To enter invoices due for payment into the Charity's Online Banking system in a timely and accurate manner in line with existing procedures.

To carry out weekly bank reconciliations for all charity bank accounts in accordance with the charity's financial policies and procedures.
The production of the charity's monthly cashflow and balance sheet reconciliation.
Maintain an accurate and up to date register of the charity fixed assets
To assist where necessary with the production and monitoring of the Charity's monthly management accounts.

Banking of any income received

Ensure that financial queries are prioritised and responded to within a reasonable timescale.

Maintain filing and other electronic information storage systems to ensure that up to date information is readily available when required for statutory returns and management accounts.

To work within the policy and procedures of the Gordon Moody Association


Assist the Head of Finance & I.T with the setting and monitoring of budgets into the charity's accounting system (Xero)

Produce regular reports to monitor income from housing benefit payments and rent for managers.

Ensure that accounting ledgers (project, purchase, expenses, sales) and balance sheet items are fully reconciled monthly and that reconciling items are promptly addressed, including accruals and prepayments being processed accordingly.

To work flexibly, as required, to meet the needs of the charity and undertake any other reasonable duties as directed by the Head of Finance and IT or the Chief Executive.

To carry out ad-hoc projects and analysis as required to support the business needs

Effective Governance

To carry out pension administration, in line with the charity's internal procedures and in line with statutory requirements under auto enrolment.

Assist in year-end reconciliations together with reports for audits in conjunction with the Head of Finance and IT.

Working alongside the Head of Finance & I.T, looking at expenditure within departmental budgets / cost centres and advise on corrective actions where necessary (cost savings or identification of overspends)
Assisting the Head of Finance & IT with the annual audit process in conjunction with appointed auditors to ensure statutory accounts are produced within the required deadlines


Underpinning our purpose, we have developed a core set of values which are integral to how we deliver our services and we expect all staff to sign up and demonstrate how they live these values.
Non-judgemental - ensuring that we listen to people, respect them and value their beliefs
Empowerment - equipping our service users with the knowledge, skills and abilities to improve and enhance their lives
Passion - being dynamic, committed, enthusiast and caring
Honesty - being open and transparent
Open to Change - evolving our approach, being forward thinking and open to innovative new ideas

*This post is subject to a basic DBS check, two satisfactory references and confirmation of a right to work in the UK*

Essential Desirable
AAT Level 4 qualified and have knowledge of financial systems and protocols, long-standing experience of working in a similar role. Experience of working in the voluntary sector, or small charity.
Experience in using an accounting system in practice (Xero or similar software) Ideally within the non-profit sector
Advanced Book-keeping with a High level of numeracy skills Previous experience of having assisted with external audits
Excellent working knowledge of Microsoft Excel and word
Experience of financial administration
Excellent communication/people skills both written and verbal
Ability to evidence a commitment to our values
Ability to work under pressure, with excellent attention to detail

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