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Administration Assistant

Posted 9 days ago by Sodexo
Location London Job Type Permanent
Salary £20000 - £25000 Sector Professional & Admin

Sodexo has a fantastic opportunity for an Administration Assistant to support a strategic global account.

The role is based at our offices in London and will typically work Monday - Friday, 9am - 5pm however flexibility is important to us and flexible work patterns will be considered.

Package description

In addition to a highly competitive salary, benefits include bonus, pension, reward schemes and training/development opportunities.

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more.

Main responsibilities
  • Coordination and administration
  • Proof reading, editing, documentation review as required
  • Coordinate and liaise with both internal and external resources
  • Work with various country contacts to obtain information as required to meet deadlines
  • Researching and compiling reports and presentations
  • Providing support to individual executives and management team members
  • Responsible for researching and compiling special reports, presentations, contact details, organisational charts, etc.
  • Responsible for different communication tasks
  • Communication on behalf of the account team as and when required
  • Performing complex administrative activities and substitute for other (absences/sickness)
  • Produce and update Excel spread sheets, manages databases and document management systems for example share point
  • Produce and maintain PowerPoint presentations to high a standard
  • Arranging business critical internal/external events
  • Managing administration activity on behalf of individual executives and/or management team members
  • Organises meetings, meeting facilities and takes care of the follow-up activities (e.g distributes meeting minutes and presentation materials)
  • Plans and arranges complex travel itineraries, schedules and processes expenses
  • Organises employee and client entertaining and events
  • Other general tasks as required
Ideal candidate

Essential

  • Previous administration experience essential
  • Proficient with Microsoft office applications (including Outlook, Word, Excel, Publisher, PowerPoint and Visio)
  • Excellent numerical and verbal skills
  • Excellent communication, organisational and administration skills, including editing skills and a keen attention to detail
  • An understanding of the requirements and implications of working for an international team
  • Have worked in an environment where confidentiality is important
  • Articulate and thorough, showing attention to detail
  • Ability to resilient and adaptable
  • Good standard of general education
  • Ability to work both independently and as part of a team
  • Pro-active, demonstrating initiative and anticipates needs
  • Proven experience within a similar role, working with an extremely busy team and with very high standards
  • Previous experience in multi-country or multi-cultural teams would be an advantage
  • Constantly raises the standard and quality of work, benchmarking against best practice
  • Demonstrates discretion and ability to deal with confidential issues

Other relevant information

  • Some travel and overnight stays will be required
  • To relieve and assist in other establishments in certain circumstances.
  • To attend meetings and training courses as requested.
About the company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process