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Admin Assistnat

Job Title: Admin Assistnat
Contract Type: Temporary
Location: Stirling
Industry:
Salary: £9.75 per hour
Start Date: 2019-05-08 00:00:00
Reference: 082104755
Contact Name: Anamaria Colceriu
Contact Email: Anamaria.Colceriu@pertemps.co.uk
Job Published: May 08, 2019 10:13

Job Description

Pertemps Scotland Ltd are working with our client in central Edinburgh to recruit for Administrative Assistant on a temporary basis for around 6 weeks. The roles are full time and the rate of pay is £9.75 per hour.

Monday to Friday
Start: ASAP
Contract ends: 6 weeks
Monday to Friday

Main Duties of the Role:
  • Provide administrative support to the corporate services team and support for other administration staff in other teams
  • Schedule and coordinate meetings, including booking internal and external meeting rooms and arranging catering when required.
  • Help to arrange travel and accommodation for team members.
  • Work with team co-ordinators and managers to co-ordinate the delivery of workshops, conferences and stakeholder events where required.
  • Process purchase orders and associated invoices for the teams and liaise with Finance as necessary
  • Prepare agendas for meetings, attend and take minutes/action points as required
  • Filing and archiving paperwork as directed
  • Maintain an electronic filing system for team documents and archive files as necessary, in accordance with our procedures.
  • Proactively work with the Corporate Services Team Co-ordinator and Receptionist in identifying and implementing best practice and to provide cover and support to the Receptionist and Team Coordinators during holidays and sickness
  • Support the recruitment process as required.
  • Undertake general clerical duties including photocopying, scanning and mailing
  • Assist in the input of data into our data recording systems
  • Ordering publications for staff and arranging display of these within the office
  • Stationery ordering and maintaining stock levels
  • Undertake any other duties as required by the line manager

Job Essentials:
  • Evidence of a good level of administrative skills
  • Experience of working within teams
  • Proficient IT user with demonstrable evidence of using the range of products in Microsoft Office
  • Evidence of excellent customer service skills
  • A professional telephone manner
  • Excellent interpersonal skills
  • Good organisation skills
  • Ability to work to time scales

If you have the experience please send you CV